Zapier triggers: New appointment, canceled, rescheduled, appointment start
Plan needed
Paid Zapier plan for multi-step Zaps; check your plan.
Est. SMS cost
Via Twilio: ~$0.0083 per US text segment plus carrier fees, and $1.15/mo per local number (Oct 2026). Other SMS apps price differently, so check your plan.
Acuity Scheduling has Zapier triggers for new, canceled and rescheduled appointments (Zapier’s Acuity Scheduling page), so you can add the texts it doesn’t send itself. A sequence works better than a single text, according to ClearCall AI.
In Acuity Scheduling settings, check what reminders already go out and when.
Zapier: trigger = Acuity Scheduling “New appointment”. Add a Delay step until 48 hours before the start time, then send an SMS asking the client to confirm.
Add a second Delay until 3 hours before, with a short “see you soon” text that includes the address and parking.
Multi-step Zaps need a paid Zapier plan. Check your plan.
Hi [Name], see you [day] at [time] for [service]. Reply C to confirm or call us to move it. Reply STOP to opt out.
Editor-reviewed 2026-10-16 from vendor docs; not run end-to-end in a live Acuity Scheduling account. Menu and trigger names change, so check your plan. Only text clients who gave you their number; US texting needs A2P 10DLC registration.
Acuity Scheduling may send its own reminders. Check your Acuity Scheduling settings first so clients don’t get duplicate texts.
Does Acuity Scheduling connect to Zapier?
Yes. Zapier lists Acuity Scheduling triggers for new, canceled and rescheduled appointments and appointment start.
Is Zapier free?
Zapier’s free plan covers 2-step Zaps and 100 tasks a month. A simple missed-call text-back fits that. Multi-step flows need a paid plan (Professional from $19.99/mo billed annually), according to Axis Consulting. Check your plan.
What do the texts cost?
If you send through Twilio, about $0.0083 per US text segment plus carrier fees, and $1.15/mo for a local number (Twilio pricing, Oct 2026). Business phone apps like OpenPhone include texts in their plan.
Free download
The Salon No-Show & Missed-Call Kit
3 beginner recipes (missed-call text-back, a reminder sequence, a rebooking nudge), ready-to-paste SMS copy, a plan and SMS cost cheat sheet, and an opt-in checklist. 6-page PDF.