No native Zapier trigger confirmed; use built-in reminders; check your plan
Plan needed
Paid Zapier plan for multi-step Zaps; check your plan.
Est. SMS cost
Via Twilio: ~$0.0083 per US text segment plus carrier fees, and $1.15/mo per local number (Oct 2026). Other SMS apps price differently, so check your plan.
Vagaro may already send reminders. Check your plan’s settings first and avoid double-texting clients. A sequence works better than a single text, according to ClearCall AI.
In Vagaro settings, check what reminders already go out and when.
Zapier: trigger = Vagaro “New appointment” (only if your plan exposes this trigger; check your plan). Add a Delay step until 48 hours before the start time, then send an SMS asking the client to confirm.
Add a second Delay until 3 hours before, with a short “see you soon” text that includes the address and parking.
Multi-step Zaps need a paid Zapier plan. Check your plan.
Hi [Name], see you [day] at [time] for [service]. Reply C to confirm or call us to move it. Reply STOP to opt out.
Editor-reviewed 2026-10-16 from vendor docs; not run end-to-end in a live Vagaro account. Menu and trigger names change, so check your plan. Only text clients who gave you their number; US texting needs A2P 10DLC registration.
Vagaro may send its own reminders. Check your Vagaro settings first so clients don’t get duplicate texts.
Does Vagaro connect to Zapier?
We couldn’t confirm a native Vagaro trigger on Zapier. Search Zapier’s app directory for Vagaro, or check your plan.
Is Zapier free?
Zapier’s free plan covers 2-step Zaps and 100 tasks a month. A simple missed-call text-back fits that. Multi-step flows need a paid plan (Professional from $19.99/mo billed annually), according to Axis Consulting. Check your plan.
What do the texts cost?
If you send through Twilio, about $0.0083 per US text segment plus carrier fees, and $1.15/mo for a local number (Twilio pricing, Oct 2026). Business phone apps like OpenPhone include texts in their plan.
Free download
The Salon No-Show & Missed-Call Kit
3 beginner recipes (missed-call text-back, a reminder sequence, a rebooking nudge), ready-to-paste SMS copy, a plan and SMS cost cheat sheet, and an opt-in checklist. 6-page PDF.